The Government of Mongolia (the Client) through its Ministry of Education, Culture, Science and Sports (MECSS) has received financing from World Bank (the Bank) toward the cost of the Education Quality Reform Project (EQRP).
The objective of the project is to improve the quality of education for primary school children in Mongolia, with particular emphasis on improving native language and mathematical skills, and to strengthen school-level planning. MECSS is seeking to recruit a qualified Consultant for Procurement.
The objectives of this assignment are to manage and be responsible for all aspects of procurement activities under the Project. The Consultant will work under the guidance of the Project Director and Chief Technical Advisor. The Consultant will be accountable for ensuring that all procurement under the project is carried out in accordance with the Financing Agreement including by reference, the Procurement Guidelines, the Consultant Guidelines and the procurement plan agreed with the World Bank.
Detailed tasks include:
(i) Coordinate all procurement under the project ensuring that the procurement is carried out in accordance with the Financing Agreement including by reference, the Procurement Guidelines, the Consultant Guidelines and the procurement plan agreed with the World Bank;
(ii) Establish and update regularly a project Procurement Plan in the format agreed with the Bank and ensure that the plan and its updates are disclosed to the public;
(iii) Ensure adequate publicity to business opportunities through the preparation and publication of the General Procurement Notice, Specific Procurement Notices and Requests for Expressions of Interest (REOI) in the format and timing acceptable to the Bank;
(iv) Prepare complete Bidding Documents (BD) for goods and services and Requests for Proposals (RFP) for consultant services based on applicable World Bank Standard BD and Standard RFP and in compliance with the provisions of the Guidelines and of the Financial Agreement;
(v) Establish and maintain a procurement tracking system and follow–up and user departments to monitor progress throughout the procurement process for goods and services included in the project components, while ensuring compliance with the provisions of the Financial Agreement and the World Bank Guidelines;
(vi) Provide guidance to bid/proposal evaluation committees and providing early warning of potential non-compliance with Bank Guidelines.
i. Ensure that information on the award of contracts is published in accordance with World Bank Guidelines.
(vii) Assist in the management of contracts under execution, including the preparation of documentation required to certify progress, completion or acceptance of goods and services;
(viii) Ensure the timely submission of procurement documentation, reports and procurement decisions to the Bank for no objection in all cases of mandatory prior review;
(ix) Archive at the MECSS’s archive section, establish and maintain complete and accurate procurement records including all actions and documents for review by the Bank's supervision missions, including advertisement, bidding documents, requests for proposals, invitation for bids, REOI, minutes of pre-bid meeting/pre-proposal submission conferences, requests for clarifications and responses provided, record of bid/proposal submissions, bids/proposals/quotations, bid/proposal opening, complaints and responses, bid/proposal evaluation reports, contract award and performance of the contracts, and report about it to the PD;;
(x) Facilitate procurement post review by the Bank and/or procurement audits by independent Auditors; and
(xi) Update MECSS staff and its administration on implementation of the Project Procurement Plan Carry out tasks that are included into the Consultant Contract and other related tasks given by the Project Director from time to time.
CONSULTANT’S QUALIFICATIONS/ SELECTION CRITERIA: Successful applicants will have a strong background in project management and procurement. It is important that the applicant has a good understanding of business operations in Mongolia, and good knowledge and experience of the Government of Mongolia’s and the international organization’s procurement policies and procedure.
The Consultant is required to have the following qualifications.
- Bachelor’s degree in accounting, finance, economics, administration, engineering, law or equivalent; Having a Master’s degree is an added advantage;
- At least 5 years of working experience in executing procurement functions, of which at least 2 years in Donor funded projects; Proof of procurement experience should be presented in a form of professional certificate;
- Working knowledge of business and functions of international financing institutions;
- Strong inter-personal skills and commitment to working in a timely manner as a team;
- Fluent English in speaking and writing;
- Proficiency in information technology applications such as Word, Excel, and Power Point;
- Knowledge of the World Bank Procurement and Consultant selection procedures and Guidelines
CONTRACT DURATION AND CONDITIONS: The assignment is expected to start in December 2017 with one-year initial contract that can be renewable based on satisfactory performance. The Consultant will be selected in accordance with the World Bank Guidelines: Selection and Employment of Consultants by World Bank Borrowers, October 2006.
If you possess the above qualifications, please submit a cover letter indicating why she/he considers her/himself suitable for the position, with detailed CV highlighting skills/experience, copy of diplomas or certificates and two references from last two employers no later than 5:00 PM, 06 December, 2017. Only those successful candidates will be contacted. The application documents shall be submitted in person to the below address. The submitted documents will not be returned to the applicants. Incomplete applications would not be considered. If you need any further details, please feel free to contact us.
Contact address: Mrs. Oyunbat, Room 420; MECSS, at the following address: Sukhbaatar district, Baga toiruu-44, Government building-3; Tel: 976-70002998; E-mail: firstname.lastname@example.org