TERMS OF REFERENCE : Боловсрол, соёл, шинжлэх ухаан, спортын яам
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    БCШУСЯСӨББага, дундДээдСоёл, урлагШинжлэх ухаанСпортШилэн данс
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        TERMS OF REFERENCE
        

        Project: GRANT-9182 MON: Improving School Dormitory Environment for Primary Students in Western Region project SC07 Dormitory equipment and furniture specialist

        Expertise Dormitory equipment and furniture specialist

        Source National

        Objective and Purpose of the Assignment

        This assignment is to support the implementation of the grant which aims to establish and implement models to improve physical dormitory environment and services in Gobi- Altai, Zavkhan, Uvs aimags of the Western region

         

        Scope of Work

        The specialist will assist the PIU or Bid evaluation committee, the aimag education and culture board, and school management of selected dormitories in Govi-Altai, Uvs, and Zavkhan aimags in identifying equipment and furniture requirements, selecting and preparing technical specifications of dormitory equipment and furniture.

         

        Detailed tasks and / or expected output

        The specialist will:

        (i)     Conduct site visits to school dormitories and identify equipment (e.g., kitchen, laundry, etc.) and furniture (beds, tables, chairs, wardrobes, bookshelves, etc.)  requirements in consultation with school management and staff of selected dormitories.

        (ii)     identify codes, standards and regulations related to school and dormitory equipment and furniture, in connection with budgets, purposes and functions of the project.

        (iii)     Prepare technical specifications of dormitory equipment and furniture which should be durable, easy to maintain, and safe for students especially in early grades, and estimate costs of equipment and furniture in preparation of bidding documents for dormitory equipment and furniture.

        (iv)     Provide support for evaluating bids for dormitory equipment and furniture, and preparing bid evaluation reports.

        (v)     Inspect equipment and furniture delivered to and installed at selected dormitories in terms of quality, safety and, utilization and installation, and assist the PIU in handling suppliers’ non-compliance with technical specifications.

        (vi)      Advise management of school dormitories on utilization and maintenance of equipment and furniture.

        (vii)      Monitor the utilization and maintenance of supplied equipment and furniture at selected dormitories and prepare a report in English and Mongolia which includes recommendations for procuring dormitory equipment and furniture.

        (viii)     Develop a draft standards and regulation of dormitory furniture and equipment with a recommendation

         

        Minimum Qualification Requirements

        ·     The dormitory equipment and furniture specialist should have at least a bachelor degree and advanced degree in interior design, design of furniture and wooden furniture and technology of eco materials and its processing, and at least 5 years of professional experience

        ·     Deep knowledge on quality, standards of furniture and equipment, with experiences to perform similar assignments.

        ·     Ability to develop report and ability to work effectively with teams

        ·     Specialized in Procurement related policies and procedures /completion of professional training on procurement and possession of valid A3 certificates, please submit a copy of A3 certificates together with application /

        ·     In particular, with preparing drawings or specifications of furniture and equipment for school, dormitory is desirable

        ·     A Good report written skills in English and Mongolian

        Minimum General experience 5 years

        Minimum Specific experience 5 years

        Regional/ country experience not required

         

        Deliverables    Type   Estimated submitting date

        Inception Report    Report    24 August 2017

        Interim Report     Report      14 September 2017                                 

        Final Report     Final report   14 October 2017

         

         

        Schedule and Places of the Assignment

        Schedule type: continuous

        Max. working days/ week            Home office   30 days            field 14 days

        City and Country  Working Days    Estimated Start Date  Estimated End Date

        UB, Mongolia             44                      14 August 2017                   14 October 2017

         

         

         

         

         

         

         

         

         

         

         

        2/ CS 08

         

        TERMS OF REFERENCE

         

        Project: GRANT-9182 MON: Improving School Dormitory Environment for Primary Students in Western Region project SC08 School dormitory staff policy and management specialist Expertise School dormitory staff policy and management specialist

        Source National

         

        Objective and Purpose of the Assignment

        This assignment is to support capacity development of school dormitory staff and primary class teachers school management and non-teaching staffs and aimag education department staff to improve school dormitory services for primary students staying in dormitories and their parents in Gobi- Altai, Zavkhan, Uvs aimags of the Western region

         

        Scope of Work

        The Specialist will work with the MECSS, the aimag education, culture departments, and school management of dormitories in Govi-Altai, Uvs, and Zavkhan aimags, Mongolian State University of Education (MSUE), and other relevant stakeholders to develop a draft school dormitory staff policy with recommendation and develop training and professional development activities for school dormitory staff.

         

        Detailed tasks and / or expected output

        The Specialist will:

        (i)     Review or develop the MECSS's policy on school dormitory teachers, guards and other support staff and the MSUE's pre-service training program for school dormitory teachers.

        (ii)     Collect data on school dormitory teachers, guards and other support staff by school, by soum, and by aimag and analyses collected data.

        (iii)      Adjust the MSUE's pre-service training program to in-service training and professional development activities for school dormitory teachers with emphasis on skills for facilitating study, reading and extracurricular activities at dormitories and taking care of students, especially in early grades, and prepare training and reference materials.

        (iv)     Prepare training program, including training and reference materials, for school dormitory guards in line with their TOR with emphasis on skills for supporting study, reading and extracurricular activities at dormitories and taking care of students, especially in early grades, at night.

        (v)      Prepare strategy, planning and budget documents for training and professional development activities for school dormitory teachers and guards.

        (vi)      Facilitate workshops to review and discuss training and professional development activities for school dormitory teachers and guards, training and reference materials, strategy, planning and budget documents.

        (vii)     Monitor processes of training and professional development activities for school dormitory teachers and guards in Govi-Altai, Uvs, and Zavkhan aimags.

        (viii)     Revise and finalize training and professional development activities for school dormitory teachers and guards based on feedback from participating teachers and guards, school management, students, aimag education departments, and other relevant stakeholders, including training and reference materials, strategy, planning and budget documents for nationwide implementation.

        (ix)     Provide inputs for developing comprehensive standards for school dormitory environment, regarding school dormitory staff, and for formulating national strategy and financing policy for improving school dormitory environment. 

         

        Minimum Qualification Requirements

         

        ·     The school dormitory policy and management specialists should have a bachelor degree and advanced degree in educational studies, education management, teaching learning technology, education methodology

        ·     At least 7 years of working experience in the field of pre and in service teacher training8 teacher and school personnel policy

        ·     Have an experience to develop human resource policy / when submit an application, please bring previous report /

        ·     A Good report written skills in English and Mongolian

        ·     Ability to work effectively with teams

         

        Minimum General experience: 7 years

        Minimum Specific experience: 7 years

        Regional/ country experience: not required

         

        Deliverables    Type   Estimated submission date

        Inception Report    Report    24 August 2017

        Interim Report     Report      15 October 2017                                 

        Final Report     Final report   14 December 2017

         

         

        Schedule and Places of the Assignment

        Schedule type: continues

         

        Max. working days/ week            Home office   68 days            field 20 days

         

        City and Country  Working Days    Estimated Start Date  Estimated End Date

        UB, Mongolia               88                      14 August 2017                   14 December 2017

         

         

         

        3/ CS 09

         

        TERMS OF REFERENCE

         

        Project: GRANT-9182 MON: Improving School Dormitory Environment for Primary Students in Western Region project SC09 Education Finance Specialist

        Expertise Education Finance Specialist

        Source National

         

        Objective and Purpose of the Assignment

        This assignment is to support capacity development of MECSS specialists aimag education department staff and support the development of policy and regulatory frameworks to improve the school dormitory environment.

         

        Scope of Work

        The Specialist will work with the MECSS, aimag education, culture departments and school management of dormitories in Govi-Altai, Uvs, and Zavkhan aimags, and other relevant stakeholders to revise the MECSS’s finance policy for school dormitories and prepare reference materials and tools on financial, human and physical resource management for school dormitories.

         

        Detailed tasks and / or expected output

             The specialist will:

        (i)     Review and develop recommendation on MECSS's finance policy for school dormitories (rehabilitation/extension of dormitory buildings and facilities, utilities, maintenance, dormitory staff, meals, etc.).

        (ii)     Collect and analyze data on budget allocation and expenditures for school dormitories at the aimag and school levels.

        (iii)      Review existing handbooks, manuals, and guidelines for school management, accountants and aimag education department staff and revise the version.

        (iv)     Review funding formula for dormitory meals.

        (v)     Update the existing handbooks, manuals, and guidelines for school management, accountants, and aimag education and culture department staff to include financial, human and physical resource management for school dormitories.

        (vi)     Facilitate workshops to review and discuss updated handbooks, manuals, and guidelines on financial, human and physical resource management for school dormitories.

        (vii)      Develop reference materials and tools for school management, accountants, and aimag education department staff on financial, human and physical resource management for school dormitories.

        (viii)      Monitor training for school management, accountants and aimag education department staff on financial, human and physical resource management for school dormitories in Govi-Altai, Uvs, and Zavkhan aimags.

        (ix)      Based on feedback from school management, accountants, aimag education department staff, further revise handbooks, manuals, and guidelines, reference materials and tools.

        (x)     Together with the nutritionist, revise funding formula for dormitory meals which take into account student ages and nutritional requirements.

        (xi)     Together with the education economist, review studies and reports, strategy, planning and budget documents produced under the project and draft national strategy and financing policy for improving physical school dormitory environment and services.

        (xii)     Together with the education economist, facilitate workshops to review and discuss the national strategy and financing policy for improving physical school dormitory environment and services.

        (xiii)     Together with the education economist, finalize the national strategy and financing policy for improving physical school dormitory environment and services with a view to having them adopted by MECS and incorporated in the budget 2019

         

          Minimum Qualification Requirements

         

        ·     The education finance specialist should have a graduate degree or advanced degree in education economics, public finance, and economics

        ·     At least 5 years of working experience in developing and preparing and/or analyzing education budgets and expenditures.

        ·     A good experience to work together with international specialists

        ·     Fluent in English and Mongolian

        ·     Some good skills to develop report and policy recommendation in English and Mongolian

         

        Minimum General experience 5 years

        Minimum Specific experience 5 years

        Regional/ country experience not required

         

        Deliverables    Type   Estimated submission date

        Inception Report    Report    24 August 2017

        Progress Report     Report      15 December 2017

        Final Report     Final report   14 April 2018

         

         

        Schedule and Places of the Assignment

        Schedule type: intermittent

         

        Max. working days/ week            Home office   100 days            field 32 days

        City and Country      Working Days      Estimated Start Date      Estimated End Date

        UB, Mongolia                 132                      14 August 2017                   14 April 2018

         

         

         

        4/ CS 12

        TERMS OF REFERENCE

         

        Project: GRANT-9182 MON: Improving School Dormitory Environment for Primary Students in Western Region project SC12 Education Economist

        Expertise Education Economist

        Source International

         

        Objective and Purpose of the Assignment

        This assignment is to support capacity development of MECSS specialists aimag education department staff and support the development of policy and regulatory frameworks to improve the school dormitory environment.

         

        Scope of Work

        The education economist will work with the MECSS, the Institute of Education, universities, development partners, and other relevant stakeholders to develop national strategy and financing policy for improving school dormitory environment.

         

        Detailed tasks and / or expected output

        The education economist will:

        (i)     Review the MECSS's policy and strategy documents and financing policy for school dormitories, studies and reports produced under the project, and international good practices of financing education and dormitories.

        (ii)     Draft a national strategy for improving school dormitory environment.

        (iii)     Develop policy simulation and financing models.

        (iv)     Facilitate workshops to review and discuss the national strategy and financing policy for improving school dormitory environment.

        (v)     Finalize the national strategy and financing policy for improving school dormitory environment with a view to having them adopted by the MECSS.

          Minimum Qualification Requirements

        ·     The education economist should have an advanced academic degree in economics, education economics and education finance and at least 5 years of professional experience

        ·     Extensive experience in developing education sector plans, policy simulation and financing models based on medium-term expenditure frameworks

        ·     Excellent policy simulation or strategy formulation skills

        ·     Working experience in similar assignment in Mongolia is desirable

        ·     Excellent writing skills

        Minimum General experience 5 years

        Minimum Specific experience 5 years

        Regional/ country experience:  required

         

        Deliverables    Type   Estimated submission date

        Inception Report    Report    24 August 2017

        Progress Report     Report      15 December 2017

        Final Report     Final report   14 February 2018

         

         

        Schedule and Places of the Assignment

        Schedule type: intermittent

         

        Max. working days/ week            Home office   30 days            field 14 days

         

        City and Country  Working Days    Estimated Start Date  Estimated End Date

        Home town or

        UB, Mongolia               44                      14 August 2017                   14 Feb 2018

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

         

        5/ CS15

         

        TERMS OF REFERENCE

        Project: GRANT-9182 MON: Improving School Dormitory Environment for Primary Students in Western Region project SC15 Architectural engineer

        Expertise Architectural engineer

        Source National

         

        Objective/Purpose of the Assignment:

        This assignment is to support the implementation of the grant project which aims to establish and implement models to improve physical dormitory environment and services in Gobi-Altai, Uvs and Zavkhan aimags of the western region.

        Scope of Work:

        The architectural engineer should develop and review drawings, specifications, bills of quantities, and materials of buildings; inspecting construction sites; managing and supervising building construction within budgets. The architectural engineers will assist the Ministry of Education, Culture, Science and Sports and (MECSS), the project implementation unit (PIU), the aimag education departments, and school management of selected dormitories in Govi-Altai, Uvs, and Zavkhan aimags in reviewing drawings, specifications, and bills of quantities of 20 school dormitories prepared by the engineering firm and supervising rehabilitation works of 5 school dormitories to be conducted in 2017 and  15 school dormitories  in 2018.

        Detailed tasks and / or expected output

            Specifically, the architectural engineer will:

        1.     Review designs, detailed drawings, specifications, and bills of quantities, supervision plans of rehabilitation works, together with school management of selected dormitories, the aimag education departments, the MECSS and the PIU, which will be prepared by the engineering firm.

        2.     Review and update the supervision plan for each school dormitory in consultation with school management of selected dormitories, the aimag education departments, the MECSS and the PIU.

        3.     Conduct site visits to each school dormitory before and during the preparation of detailed drawings, specifications and bills of quantities by the engineering firm to ensure proper preparation on school site.

        4.     Assist the PIU, the MECSS and the aimag education departments in supervising the work of the engineering firm and preparing bidding documents for rehabilitation works.

        5.     Prepare drawing works progress monitoring reports.

        6.     Assist the PIU and the MECSS in certifying invoices of the engineering firm against the designs, drawings, specifications, and bills of quantities delivered in accordance with its work plan, TOR, and contract.

        7.     Conduct site visits to 3-5 school dormitories to be rehabilitated in 2017 and  15 schools in 2018 during rehabilitation works to supervise progress in works based on the work plan submitted by the civil works contractors and according to the drawings and specifications; and at completion stage to confirm that the works have been carried out according to the designs, drawings and specifications.

        8.     In coordination with the state inspection agency, carry out rehabilitation completion inspections at the end of the works to confirm that the works have been done according to the designs, drawings and specifications and prepare completion inspection reports for certification by the agency.

        9.     Certify the civil works contractors’ invoices versus the works conducted by the contractors in accordance with the bills of quantities.

        Minimum Qualification Requirements

        ·     The architectural engineer should have at least a bachelor degree in civil engineering, construction engineering, sewage system engineering, and 5 years of professional experience

        ·     Have a knowledge on Procurement law of Mongolia and should hold A3 certificates

        ·     Ability to work effectively with teams

        ·     Strong communication skills

        ·     Excellent report writing skills in English and Mongolian

         

         

        Minimum General experience 5 years

        Minimum Specific experience 5 years

        Regional/ country experience:  not required

         

        Deliverables    Type   Estimated submission date

        Inception Report    Report    10 September, 2017

        Progress Report 1     Report                                     15 December, 2017

        Progress report 2                                         Report    15 April, 2018

        Progress Report 3    Report      15 August, 2018

        Final Report     Final report   14 December, 2018

         

         

        Schedule and Places of the Assignment

        Schedule type: intermittent

         

        Max. working days/ week            Home office   200 days            field 64 days

         

        City and Country  Working Days    Estimated Start Date  Estimated End Date

        UB, Mongolia             264                      14 August 2017                   14 December 2018

         

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